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Church Facility Maintenance

The goal of the facility maintenance program is to preserve and maintain the resources of a building for its use and operation. This goal includes the stewardship of resources for ministries. 

The purpose of facility maintenance includes the following objectives:

  1. Preserve the value of the facility for the congregation and community
  2. Operate the facility safely and efficiently
  3. Prevent system failures that can interrupt church operations and its ministries.
  4. Protect the larger assets of the congregation

To achieve these objectives, J.W. has adopted the following best practices for maintaining its facilities: 

1. Create and maintain an inventory of building components and the condition of the facility’s equipment. In order to evaluate the various components and systems of a building, church leaders should conduct an annual inspection of the facility. This inspection should be performed by a professional auditor, architect or building inspector, who can help church leaders identify potential problems and design an effective maintenance plan.

Major items on this list should include building systems like the roof, fire prevention, heating and cooling, drainage, insulation, building envelope (exterior walls, doors, windows), and the structure of the facility. Additional items may include flooring, sound equipment, lighting, office equipment, bathroom fixtures, furniture, interior walls, ceilings and kitchen equipment. 

2. Create a method for identifying and ranking maintenance projects and activities. After the facility inspection, it is important to create a plan for how to address maintenance problems and needs. Most professional facility managers do this by using a life cycle and cost analysis system, based on industry norms and depreciation.

·         For example, the average life-cycle for a standard forced air furnace is 15 years. Taking into consideration the age, condition and cost of equipment replacement, a facility manager can determine the break-even amount for repairing or replacing the equipment. A life cycle analysis also can help congregational leaders estimate the amount of financial reserves needed to adequately maintain the facility. For more information on life cycle analysis. 

3. Create an annual maintenance plan based on the service and operating needs of the facility and its equipment. Initially, leaders should create a checklist of maintenance activities that need to occur regularly (daily, weekly, monthly, quarterly, etc.), and develop a maintenance plan based on this timeline. In addition, leaders should plan and schedule additional preventative maintenance and repair as they correspond to the checklist. For example, if the roof of the facility needs to be replaced, it may be a good idea to schedule the cleaning of the ventilation ducts for the HV/AC system while the attic is open and accessible. Finally, leaders should create an operations manual to help explain maintenance procedures and activities on the checklist.